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     IT Audit and Inventory Software
 
Codenica Inventory
 
Codenica Inventory Logo
 
IT Inventory Management Software
 
Screenshots
 
 
 
Application functionality
 
 

Codenica Inventory is used for inventory and management of IT hardware, software, licenses and consumables at the company. The application allows balanced management of IT resources and recording of all inventoried events, such as: repairs, service, upgrades and maintenance.

A Manual or Automated IT Inventory System

Codenica Inventory is a solution for all Users who need software for stable inventory management of a company's IT resources. Inventoried objects are entered and edited manually by the User, who retains full control of the process, and removed using the relevant Asset Disposal Protocol. Each object in the inventory retains the history of changes including information on the person who made them, the time they were made and the computer that was used. The inventoried objects allow the creation of relations with other objects, and their repairs, service, maintenance and upgrades to be recorded.

The User may use Codenica Audit to automate the process of creating and updating the inventory. The Export to Inventory Wizard allows the completed network computer audit data to be exported to the Codenica Inventory - IT Inventory Management System using the detailed and configurable schema of related objects.

Data Sharing by Multiple Users

Codenica Inventory allows the network inventory database to be shared by multiple Users (a separate license is required for each workstation) using a fully configurable authorization system. The application works with any Microsoft SQL Server (free or commercial, version 2005 and upwards).


See the "Database" Chapter »


Codenica Inventory - IT Inventory System allows a broadly defined management of computer hardware, software, licenses and consumables giving the User wide possibilities of customizing all application aspects according to preferences.

The primary features of the program include :

• Document inventory management
• User inventory management
• Computer inventory management
• Software inventory management
• Hardware inventory management
• Consumables inventory management
• Software licenses and CAL inventory management
• Computer hardware repair inventory management
• History of the user's computer repairs and upgrades inventory
• Inventory of warranty and expiration dates of periodic licenses
• Inventory of transfer of hardware, software, licenses and computers
• Inventory management of the software, license, computer hardware costs, etc.
• Inventory management of computer software, license and hardware upgrades
• Inventory management of computer software, license and hardware maintenance

 
 
Object-oriented inventory structure
 
 

Codenica Inventory creates abstract models of relationally-linked objects, which enable realistic mapping of the IT inventory management.

The application of an object-oriented structure means that inventory records are not typical flat records – they enable user interaction from anywhere in the program. The user can then open the context menu of any object (right mouse button), which provides all the options for working with the selected object (editing, assigning and deleting relationships, etc.). Regardless of whether the object exists in the Object Manager tree or in any list view or detailed report, the application user can always perform the desired action from the context menu of the selected object.

 
 
  Details and relationships
User
 
User


Inventoried employee. The highest position in the object hierarchy.

Direct relationships:

IT-Set
Hardware
Software
Consumable
Licenses in CAL mode
Assigning a license in this mode only indicates that a particular resource may be used by the employee - it does not license the software. Software licensing only occurs as the License > Software relationship

Relationship type: Functional Relationship

To indicate that a particular User uses a common resource (e.g. a shared network printer) although s/he is not formally responsible for it, a relationship called a Functional Relationship is created. The purpose of creating such relationships is to help estimate the usage of each IT infrastructure component in the company.

Indirect relationships:

The User also makes use of relationships of directly related objects.

IT-Set
 
IT-Set


Any type of inventoried IT-Set. Unlike the Codenica Audit model, it does not have to be a computer set. For example, it may be a portable disk set or a phone set. The inventoried set (IT-Set) can include any hardware or software.

Direct relationships:

User
Hardware
Software
Consumable
License in OEM mode
Assigning a license in this mode only indicates a licensed computer set (IT-Set) purchase in OEM mode - it does not license the software. Software licensing only occurs as the License > Software relationship
Licenses in CAL mode
Assigning a license in this mode only indicates that a particular resource may be used by the IT-Set - it does not license the software. Software licensing only occurs as the License > Software relationship
Purchase document
Warranty document

Relationship type: Functional Relationship

To indicate that a particular computer set (IT-Set) uses a common resource (e.g. a shared network printer) although it is not formally assigned to it, a relationship called a Functional Relationship is created. The purpose of creating such relationships is to help estimate the usage of each IT infrastructure component in the company.

Relationships of the Network Relationships type

To indicate how the computer set (IT-Set) is connected to another resource via a network, a relationship called a Network Relationship is created. The purpose of creating such relationships is to help estimate the network usage of each IT infrastructure component in the company.

Indirect relationships:

The IT-Set also uses relationships of directly related objects.

Hardware
 
Hardware


The Hardware being created may be either an internal component of the inventoried computer set (IT-Set) or an independent external device which may be directly assigned to a User.

Direct relationships:

User
IT-Set
Consumable
License in OEM mode
Assigning a license in this mode only indicates a licensed hardware purchase in OEM mode - it does not license the software. Software licensing only occurs as the License > Software relationship
Licenses in CAL mode
Assigning a license in this mode only indicates that a particular resource may be used by the hardware - it does not license the software Software licensing only occurs as the License > Software relationship
Purchase document
Warranty Document

Relationship type: Functional Relationship

To indicate that a particular piece of hardware uses a common resource although it is not formally assigned to it, a relationship called a Functional Relationship is created. The purpose of creating such relationships is to help estimate the usage of each IT infrastructure component in the company.

Relationships of the Network Relationship type

To indicate how the Hardware is connected to another resource via a network, a relationship called a Network Relationship is created. The purpose of creating such relationships is to help estimate the network usage of each IT infrastructure component in the company.

Indirect relationships:

The Hardware also uses relationships of directly related objects.

Software
 
Software


An object representing the binaries installed on the computer, or a carrier of such binaries that have not yet been installed anywhere. The recommended way to create a relationship is to assign the object to the inventoried IT-Set, but it can also be assigned directly to the User (not recommended). To have licensed status, the Software must have an appropriate License assigned to it.

Direct relationships:

User
IT-Set
Consumable
License
Assigning the license in this mode indicates software licensing
Licenses in CAL mode
Assigning a license in this mode indicates only that a particular resource may be used by the Software - it does not license the software. Software licensing only occurs as the License > Software relationship
Purchase document
Warranty document

Relationship type: Functional relationship

To indicate that a particular Software uses a common resource although it is not formally assigned to it, a relationship called a Functional Relationship is created. The purpose of creating such relationships is to help estimate the usage of each IT infrastructure component in the company.

Indirect relationships:

The Software also uses relationships of directly related objects.

License
 
License


It represents actual ownership of a document (or set of documents) in paper or electronic form, authorizing the use of the Software. To be licensed, the Software must have an appropriate License assigned to it.

Direct relationships:

Software
Software licensing
Software in CAL mode
User in CAL mode
IT-Set in OEM mode
IT-Set in CAL mode
Hardware in OEM mode
Hardware in CAL mode
Consumable
Purchase document
Warranty document

Relationship type: Functional relationship

To indicate that a particular License uses a common resource although it is not formally assigned to it, a relationship called a Functional Relationship is created. The purpose of creating such relationships is to help estimate the usage of each IT infrastructure component in the company.

Indirect relationships:

The License also uses relationships of directly related objects.

Consumable
 
Consumable


It can represent any consumable temporarily assigned to another object (e.g. printer inks).

Direct relationships:

User
IT-Set
Hardware
Software
License
Purchase document
Warranty document

Relationship type: Functional relationship

To indicate that a particular Consumable uses a common resource although it is not formally assigned to it, a relationship called a Functional Relationship is created. The purpose of creating such relationships is to help estimate the usage of each IT infrastructure component in the company.

Indirect relationships:

The Consumable also uses relationships of directly related objects.

Purchase document
 
Purchase document


Invoice

Direct relationships:

IT-Set
Hardware
Software
License
Consumable

Warranty document
 
Warranty document


Warranty card

Direct relationships:

IT-Set
Hardware
Software
License
Consumable

 
 

 
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