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Asset records and automated inventory for hardware, software, and company resources
Codenica software combines manual records for any company resource with automated computer inventory when you choose a license that includes computer monitoring. Codenica Insight Agent scans hardware and software on computers, while the system creates or updates records for the computer, detected devices, and installed programs. You can add other resources yourself, assign them to clients and employees, link them to documents and tickets, and create your own models. Choose Codenica Cloud to work in Microsoft Azure, or Codenica On-Premise to install the complete inventory system on your own server.
Views designed for asset records and automated inventory
Daily asset work calls for a quick overview, while checking one item during an inventory review requires a complete set of details. Codenica presents manually added resources as well as computers, hardware, and software found by the monitoring agent in several view types. The detailed view is suited to checking one resource, the item view makes it easier to browse a larger collection, and the table view supports filtering and bulk operations. Each view gives you access to relationships, change history, and related tickets.
Asset records for clients, employees, and assigned resources
Company hardware and other resources are linked to particular people, departments, or locations. Codenica lets you keep records of clients and employees, assign computers, devices, software, licenses, and documents to them, and retain the history of those changes. Automated inventory supplies technical data about computers, and you can then add the user, location, documents, and other information needed for everyday work.
Resources assigned to people
- Combining asset records with clients and employees makes it easier to assign hardware, devices, documents, licenses, and tickets to specific people. Data from automated scanning shows the computer's current state, while assigning a user makes responsibility for the resource clear.
- You can adapt the views to hardware records, device inventory, or work with clients and employees. This lets Codenica connect information collected by the monitoring agent with the data your company maintains manually.
- The IT Manager Tree makes it easy to move from a person to their resources, documents, and related tickets. It is useful for everyday work as well as checking whether the computer and hardware inventory is complete.
Detailed records for people and assigned resources
Codenica software shows the information needed to work with assigned resources in a detailed person view. You can check client or employee details, hardware, software, documents, relationships, change history, and related tickets in one place. When a computer is monitored by an agent, you can compare the person's details with automated inventory data and quickly confirm who uses a particular workstation.
All information about a person in one place
- A dedicated details page lets you quickly check a person's information and the complete asset record connected to them. You do not need to open several lists to find out which hardware or licenses have been assigned to that person.
- Related resources can be edited individually or in bulk. Changing an assignment or completing several records after automated inventory does not require opening each item separately.
- The activity history shows edits and relationships that have been created. It is easier to see what changed in the records, who made the change, and when the asset data or computer audit results were updated.
Inventory structured around your company
Every company has its own structure of departments, branches, locations, and teams. Codenica lets you arrange asset records around that structure, so you can reach the right part of the organization during an inventory review. The IT Manager Tree, custom views, and bulk editing help you work with larger collections, while recurring data from the monitoring agent makes changes in computers and software easier to spot.
Efficient work with a large inventory
- The IT Manager Tree helps you navigate resources and quickly move to editing, deleting, or creating relationships between items. You can organize the data so that the inventory reflects the real structure of your company.
- Choose the view that fits the task: detailed, item, or table. Each view presents the same data in a different layout, so one resource can be used comfortably in everyday work and during an inventory review.
- Bulk editing lets you change many resources at once, which saves time when updating records. It is useful when a computer scan requires you to complete assignments, locations, or a shared property for several items.
Custom asset types for records and inventory
Codenica software adapts to the way your company works. You can define your own asset models, properties, names, colors, icons, and relationships between items. Automated inventory through the monitoring agent provides separate data about computers, hardware components, and installed software, while custom models can cover other resources such as devices, equipment, documents, licenses, or anything else important to your company.
IT Manager - navigation through asset records and inventory
The IT Manager Tree is Codenica's central navigation panel. It organizes access to companies, departments, locations, clients, employees, and resources, so you can reach the right data without constantly changing views. With a larger inventory, it helps you find a particular computer, device, license, or other item, while automated inventory data lets you move quickly from a computer to the hardware and software detected on it.
Asset records in one view
Codenica software supports everyday work with asset records and inventory. You can search and organize hardware, devices, software, licenses, and other resources, then open an item's details and create relationships with other items. The IT Manager Tree takes you from the company's overall view to a specific asset, computer, or latest scan results without searching through many separate lists.
Adding resources to asset records and inventory
Codenica lets you complete asset records manually or automatically. The monitoring agent scans computers and software according to its monitoring configuration, while manual entry remains important for equipment, documents, licenses, vendors, and custom asset models. Both methods lead to one inventory where you can create relationships and add the information your company needs.
Two ways to complete your inventory
- Automated scanning - the monitoring agent periodically collects hardware and software data from a monitored computer. Based on that data, the system can create or update the computer asset and its related items.
- Cloning and quantity settings - manually added resources can be created from an existing template or added in a specified quantity. This works well for equipment, documents, licenses, and other resources that the agent cannot detect.
- Instant relationships - after creating a resource, you can immediately link it to a user, document, vendor, or another resource. The new item has its place in the organized inventory from the start.
Documents and vendors in your asset records
Asset records are not limited to a device name and serial number. Codenica helps you organize documents and vendor information connected with hardware, software, and other company resources. You can store invoices, warranties, contracts, and other files, then link them to an automatically detected or manually added asset, a user, or a ticket. During an inventory review, the information you need stays with the right item instead of being scattered across folders and spreadsheets.
Vendor records
Add vendors, update their details, and link them with documents and resources. With a larger collection, bulk editing helps you keep records consistent. Linking a vendor with hardware, software, or a contract makes it easier to check where a resource came from and which documents belong to it.
Document records
Invoices, warranties, contracts, and other documents can be linked to vendors, resources, and tickets. The relevant file stays with the information it describes instead of being hidden in folders and spreadsheets. In the On-Premise edition, documents and files remain in your installation directory and company infrastructure.
Frequently asked questions
